Travel to Provide Essential HCBS

 RCIL has received calls from concerned Direct Support Workers regarding the need for travel documents while they are working for their consumer during “stay at home” ordered periods. RCIL has received official direction from the Kansas Department of Aging and Disability Services that Home and Community Based Services (HCBS) are considered essential healthcare. KDADS said, “We are being assured by the Emergency Operations Center that there will be no widespread efforts to stop folks to ensure they are out and about for an “essential” reason. We have seen the letters that other industries have been issuing to their employees and we have been told those will not be necessary. At this time, I would just assure consumers and DSWs that they can perform their essential travel/duties. If something changes, we will let everyone know.”

RCIL has had direct communication with several local law enforcement agencies (City of Topeka Police Department, City of Burlington Police Department, etc.) and have been repeatedly reassured the individuals traveling in their cars or who are performing essential functions (grocery shopping, going to the pharmacy, etc.) will not be asked to provide paperwork regarding their essential functions.  If you are asked, “Where are you headed”, simply be honest and let them know you are providing essential home care duties.

 Direct Support Worker Background Checks

During this time of COVID-19 crisis (at least until May 1, 2020), RCIL will cover the cost of Direct Support Worker (DSW) background checks for NEWLY HIRED DSWs.  RCIL realizes that temporary or additional DSWs may need to be hired and this is one thing RCIL is doing to expedite the process.

Kansas Department for Aging and Disabilities Services (KDADS) is allowing DSWs to start working while the background checks are pending.  DSWs still need to complete the forms and submit them to RCIL.  The eligibility requirements still apply.  Individuals with prohibited offenses are not eligible to work as a DSW.  Click here to see the List of Prohibited Offenses:  http://rcilinc.org/dsw

Temporary HCBS Policy Changes Regarding Conflict of Interest

​KDADS is temporarily (for all waivers) allowing payment for Personal Care Services to family caregivers or legally responsible individuals, suspending the conflict of interest mitigation.  These services may be delivered in a person’s home or a temporary setting, including a family member’s home.  RCIL will still need to have completed DSW Hire Packets for these temporary situations so that we can issue wage payments.  As always, call 785-528-3105 to request packets.

Personal Protective Equipment (PPE) for Home and Community Based Services

 RCIL asked Kansas Department for Aging and Disability Services (KDADS) about how consumers and their Direct Support Workers (DSWs) can access Personal Protective Equipment (PPE) (gloves, masks, etc.) use while providing Personal Care Services and Enhanced Care Services.  KDADS said that consumers and DSWs could contact their local county emergency management or health department.  However, please keep in-mind that PPE is in incredibly short supply worldwide.  While those entities are serving as the hub for PPE and managing how it is distributed it is highly likely that they will not have PPE to distribute.  Please follow the safety measures already shared including heightened sanitation and social distancing whenever possible.

 RCIL Office Staffing

RCIL is working to provide the same great service consumers have come to expect but within the guidelines developed to prevent the spread of the virus.  All offices are closed to walk-in traffic and no home visits are being conducted however, RCIL is still hard at work behind the scenes while complying with the “10 or less” rule. RCIL’s Main Office in Osage City is working in shifts.  Our telephones are being answered live from 8:00 to 4:00, Monday-Friday but when call volume is high you may need to leave a voicemail.  Your call will be returned as quickly as possible.  Our Information and Referral services are also being provided.  RCIL’s phone number is 785-528-3105.

For payroll issues you may prefer to communicate with us by email:  payrollhelpdesk@rcilinc.org

KDADS will be hosting information sessions to provide you with program updates in response to the Federal rules shared with consumers at the last public information sessions. The program updates impact the following programs:

Autism, Frail Elderly, Intellectual/Developmental Disability, Physically Disabled, Serious Emotional Disturbance (SED), Traumatic Brain Injury, and Technology Assisted.

The sessions will provide updated information on how the Federal rules will impact HCBS programs, your access to services and how to manage your direct service workers.

Please plan to join one of the sessions either in-person or by conference as indicated below.

Regional In-Person Meetings

Regional meetings are being held for persons served, families, advocates, and providers so that you can be informed and have your questions addressed about changes that will be made. Plan to attend one of the meetings below.

All meetings will be held from (10 am –12 noon)
and repeated from
(2 pm -4 pm)

Date

Location

City

November 12, 2014 Eugene M. Hughes Metropolitan Complex Wichita, KS
November 13, 2014 Ambassador Hotel, 3603 Vine Street Hays, KS
November 14, 2014 Holiday Inn Hotel & Convention Center, 200 McDonald Drive Lawrence, KS

If you need help making arrangements, contact your Managed Care Organization care coordinator or your case manager. 

Conference Calls

This information will also be covered at the regular “HCBS Providers Lunch and Learn” conference calls on the dates below calling 1-866-620-7326 Enter PIN 4283583031#.

Date

Time

Morning Session, November 17, 2014 11 am to 12 noon
Evening Session, November 17, 2014 5:30 pm to 6:30 pm (repeat of morning session)

To register and get materials for calls, go to www.kdads.ks.gov.

For questions, concerns, or to request accommodation, call 1-785-296-3473.

Check before you visit!

Categorized: RCIL Updates

Planning on visiting an RCIL office? 
RCIL’s offices may be closed to the public during times of extremely inclement weather.

We suggest that you call (800) 580-7245) before you visit to make sure we are open.