Travel to Provide Essential HCBS

 RCIL has received calls from concerned Direct Support Workers regarding the need for travel documents while they are working for their consumer during “stay at home” ordered periods. RCIL has received official direction from the Kansas Department of Aging and Disability Services that Home and Community Based Services (HCBS) are considered essential healthcare. KDADS said, “We are being assured by the Emergency Operations Center that there will be no widespread efforts to stop folks to ensure they are out and about for an “essential” reason. We have seen the letters that other industries have been issuing to their employees and we have been told those will not be necessary. At this time, I would just assure consumers and DSWs that they can perform their essential travel/duties. If something changes, we will let everyone know.”

RCIL has had direct communication with several local law enforcement agencies (City of Topeka Police Department, City of Burlington Police Department, etc.) and have been repeatedly reassured the individuals traveling in their cars or who are performing essential functions (grocery shopping, going to the pharmacy, etc.) will not be asked to provide paperwork regarding their essential functions.  If you are asked, “Where are you headed”, simply be honest and let them know you are providing essential home care duties.

 Direct Support Worker Background Checks

During this time of COVID-19 crisis (at least until May 1, 2020), RCIL will cover the cost of Direct Support Worker (DSW) background checks for NEWLY HIRED DSWs.  RCIL realizes that temporary or additional DSWs may need to be hired and this is one thing RCIL is doing to expedite the process.

Kansas Department for Aging and Disabilities Services (KDADS) is allowing DSWs to start working while the background checks are pending.  DSWs still need to complete the forms and submit them to RCIL.  The eligibility requirements still apply.  Individuals with prohibited offenses are not eligible to work as a DSW.  Click here to see the List of Prohibited Offenses:  http://rcilinc.org/dsw

Temporary HCBS Policy Changes Regarding Conflict of Interest

​KDADS is temporarily (for all waivers) allowing payment for Personal Care Services to family caregivers or legally responsible individuals, suspending the conflict of interest mitigation.  These services may be delivered in a person’s home or a temporary setting, including a family member’s home.  RCIL will still need to have completed DSW Hire Packets for these temporary situations so that we can issue wage payments.  As always, call 785-528-3105 to request packets.

Personal Protective Equipment (PPE) for Home and Community Based Services

 RCIL asked Kansas Department for Aging and Disability Services (KDADS) about how consumers and their Direct Support Workers (DSWs) can access Personal Protective Equipment (PPE) (gloves, masks, etc.) use while providing Personal Care Services and Enhanced Care Services.  KDADS said that consumers and DSWs could contact their local county emergency management or health department.  However, please keep in-mind that PPE is in incredibly short supply worldwide.  While those entities are serving as the hub for PPE and managing how it is distributed it is highly likely that they will not have PPE to distribute.  Please follow the safety measures already shared including heightened sanitation and social distancing whenever possible.

 RCIL Office Staffing

RCIL is working to provide the same great service consumers have come to expect but within the guidelines developed to prevent the spread of the virus.  All offices are closed to walk-in traffic and no home visits are being conducted however, RCIL is still hard at work behind the scenes while complying with the “10 or less” rule. RCIL’s Main Office in Osage City is working in shifts.  Our telephones are being answered live from 8:00 to 4:00, Monday-Friday but when call volume is high you may need to leave a voicemail.  Your call will be returned as quickly as possible.  Our Information and Referral services are also being provided.  RCIL’s phone number is 785-528-3105.

For payroll issues you may prefer to communicate with us by email:  payrollhelpdesk@rcilinc.org

YOU’RE INVITED

The Kansas Department for Children and Families (DCF)

invites you to learn more about Adult Abuse Awareness and Prevention.

Representatives from the Kansas Attorney General’s Office, DCF’s Adult

Protective Services division and the Kansas Department for Aging and

Disability Services will address issues regarding this important topic.

1:30-2:30 pm June 17

Jayhawk Area Agency on Aging

2910 SW Topeka Blvd., Topeka

This event is being held for Adult Abuse Prevention Month.

Attendees are encouraged to wear purple on this day.

 

The Kansas Department on Aging and Disability Services (KDADS) is preparing to submit the paperwork necessary to renew the waivers that guide HCBS in Kansas.  The draft includes changes to the existing services.  Consumers are encouraged to read the information that KDADS is going to submit to the Centers for Medicare/Medicaid and provide feedback. 

The draft renewals, which include the Transition Plan for Home and Community-Based Services (HCBS) Settings and proposed changes for each HCBS Program’s renewal are available online at www.KDADS.ks.gov for public comment until December 10, 2014. The Public Comment period allows all consumers and providers of the follow programs: Frail Elderly, Intellectual/Developmental Disability, Physical Disability and Traumatic Brain Injury.  

Additionally, KDADS has provided a summary of the proposed changes. Only the areas of proposed changes identified in the summary document are available for public comment. New documents with helpful information about the transition plan have been posted online as well.

You may access the documents three ways:

Online: www.KDADS.ks.gov – on the home page

In Person: At your local Community Developmental Disability Organization (CDDO), Aging and Disability Resource Center (ADRC) or Center for Independent Living (CIL).

By Email: HCBS-KS@kdads.ks.gov – Please notify us if you need an accommodation

Questions and Answers are made available online and shared through appropriate public sessions, conference calls, listservs and bulletins during the comment period. A summary of responses will available online after the public comment period has ended for the renewals or any changes to them, and the summary of responses will be provided to CMS as part of the renewal submission.

Comments and Public Input on a Transition Plan can be submitted to KDADS during the comment period the following ways:

By Phone: 785-296-4986 or 785-296-3473
By Email: HCBS-KS@kdads.ks.govSubject: HCBS Renewals Public Comments
By Mail: KDADS, Attn: HCBS Programs, 503 S. Kansas Ave, Topeka, KS 66603.
By Fax: 785-296-0256, Attn: HCBS Programs