Saturday, April 13th from 8:00am-2:00pm at RCIL’s Topeka office (519 Sw 37th Street Topeka, KS 66611) will be Kansas Youth Empowerment Academy (KYEA) and RCIL’s Spring Fling. RCIL Assistive Technology team will be having a resource fair and durable medical equipment drive. They will be taking equipment such as manual and power wheelchairs, hospital beds, scooters, shower chairs, transfer benches, vehicle lifts, communication devices, low vision aids, standers, reverse walkers, gate trainers, feeding seats, and support chairs. Donations may be tax deductible. Your donated durable medical equipment will be refurbished and given to another Kansan in need.
KYEA is having their 4th annual fundraising garage sale and bake sale. Some gargage sale items include furniture, housewares, decor, CDs, DVDs, and toys. Additional events also include a plant sale that procedes will go towards RCIL’s Build a Ramp Project and a voter registration drive.
Our Iola office is moving! Right now, as you read this blog actually.
Our Iola office is closed today and tomorrow to allow our office to move to its new location 335 N. Cottonwood, Iola, KS 66749.
March 4, 2013 the office will re-open at 335 N. Cottonwood but if you need anything in the meantime please call (800) 580-7245.
We have written a lot on this blog about the change to the Financial Management Services (FMS) change in Home and Community Based Services and the implementation of Kansas AuthentiCare. This change resulted in a massive overhaul of our Payroll Department and the staff members that work in Payroll have been inundated with new duties.
One of our Payroll staff members, Lisa Cantrell, offers us a glimpse into a day in payroll. I promise that by the time you read it, you will be ready for a nap.
What does Payroll do?
Payroll makes sure the workers are not going over the plan of care, that their hand written in/out times total correctly daily, weekly, and semi-monthly and that the consumer and worker has signed the time sheet daily. We also check to make sure they are performing the duties that were assigned by the targeted case manager.
After getting the time sheets approved, we have to cross reference the numbers of hours being paid to the number of hours being billed. We then have to bill Medicaid, go back and make adjustments for old time sheets turned in, and send out the checks (again double checked for accuracy).
We also have to send out client obligation invoices to those people that are to pay a portion of their care. Once that is all complete, we have other programs that need to be hand billed directly, workers packets to check over before the worker can be hired, and time sheets to send out.
We take calls from SRS, the Housing Authority, and workers needing their weekly and semi-weekly gross incomes. We send out periodic statements to apartment complexes needing to know what people have paid in on their client obligations after getting a release of information statement from the consumer.
Payroll is also responsible for third-party billing for those consumers who have Medicaid in conjunction with another insurance provider. We have to bill them, wait for a denial and then submit the denial before we can be reimbursed. This process required four steps during the month before KS Authenticare. It now requires up to 62 processing steps to achieve the same results.
All of this is accomplished while there are literally hundreds of phone calls coming into Payroll from consumers and Direct Support Workers who have had trouble with the KS AuthentiCare/EVV system, who have forgotten to clock in our out, or who need some other assistance.
We want to extend a huge “Thank You” to our Payroll staff for their tireless work to keep things running smoothly, Direct Support Workers paid on time, and acting as the first line in detecting any billing issues. They are truly the backbone of our Home and Community Based Services provision and we are lucky to have the best team out there.
Harveyville, Kansas was the site of an EF-2 tornado last night that struck without warning causing severe damage to dozens of homes and injuring 11 people, 3 critically.
RCIL employee, Stuart Jones, immediately requested permission to donate needed durable medical equipment to those in need.
Deone Wilson, our Deputy Director added cases of bottled water and Stuart delivered the equipment and water this afternoon to Harveyville. RCIL was able to donate 6 cains, 3 walkers, 2 commodes and 2 manual wheelchairs to assist the residents. The town and the Red Cross were both happy to receive this equipment.
The tornado season is off to an early start this year. Please be prepared. There is great information available on Ready.gov for emergency preparedness including how to create an emergency plan and how to assemble an emergency preparedness kit.
THIS INFORMATION HAS CHANGED PLEASE CHECK OUT THIS LINK FOR ACCURATE INFORMATION!
It was just announced (the evening of 12/29) that KDOA and SRS have decided to delay the implementation of Kansas AuthentiCare/EVV until 6:00am January 16th, 2012. This change is to allow more time for providers, consumers, and Direct Support Workers to prepare for the transition. Please check out our EVV page for more information regarding Kansas AuthentiCare/EVV.
The Resource Center for Independent Living would like to wish all of our consumers, friends, supporters, and our community members a wonderful holiday season with best wishes for the new year.
We look forward to continuing to serve Kansans with disabilities and their families and loved ones. The spirit of the Kansas disability community is one of strength and unity and we are ready to do our part in the coming year.
The new year is bringing with it new procedures for our consumers who are on Home and Community-Based Services. The state is replacing the current paper time and attendant worksheet (timesheets) with an electronic verification and monitoring system known as Kansas AuthentiCare (also known as EVV).
KS AuthentiCare is a requirement for all Home and Community-Based Service (HCBS) consumers and Direct Support Workers (DSWs). On January 9th, 2012 your DSW will be required to start using the new telephone system. Please make certain that RCIL, or your FMS provider, has your correct telephone and/or cellphone number.
On January 9th, 2012 (or the first visit after January 9th) there are important things for you to remember:
- When your DSW arrives at your home they need to check in each day by calling 1-800-903-4676 from your home telephone or cellphone (See enclosed check -in/check -out instructions). The DSW will need to select from the list of services available (Service Codes included with this letter).
- Before your DSWs leave your home they need to check out each day by calling 1-800-903-4676. They will need to enter the activity code of the services performed (Activity codes included with this letter).
- Your DSWs need to complete paper timesheets for January 1, 2012 to January 8, 2012 and send to the Osage City office. This will be their last paper timesheet.
To help you prepare for this transition, the Resource Center for Independent Living will have training calls from 1:00pm to 2:00pm on January 3rd, 4th, and 5th. You are welcome to call in and listen to the trainings by conference call. Please pick a day that works best for you.
- Conference dial-in number: (712) 432-0900
- Participant access code: 324384
As part of this change we will be moving from semi-monthly to weekly payroll. RCIL has a longstanding history of providing superior customer service and superb payroll services. Thank you for the opportunity to work with you and support you in self-directing your services. If you have any questions or concerns, please call the payroll help desk at 1-785-528-5045 and ask to speak to an EVV Specialist.